Emails are the fastest way to exchange documents and messages. When it comes to employment, sending an email is sometimes one of the toughest tasks that job seekers and fresh graduates can face. Sometimes they get hesitant about writing the subject line that summarizes the email content. Whatever are your worries, today's article is about writing the best subject line, including the ways of sending a resume without any further hesitance. Let's get started!

Subject Line When Submitting a Resume; Is It Important?

When sending a resume, choosing the appropriate subject line validates your application. A subject line is usually what attracts the receiver's attention, as it gives hints about the email's content. You need to keep in mind that employers frequently receive thousands of emails. Some of them can be classified as spam because they don't have a subject line.

How to write a Subject Line for a Resume?

1. Choose Professional Labels:

Your subject line should include professional words that reflect your content. This advice applies to your email address as well. Employers can tell from your subject line what the purpose of the received email is. Therefore, avoid suspect and unwelcome labels and choose the appropriate words that grab your receiver's attention.

2. Use Keywords:

A subject line is just a single line that emphasizes the content of your email. It can be a Cover Letter, Leave Application Letter, and Job Acceptance Letter. Whatever the content is, try to summarize the purpose of your content by employing keywords related to the field of employment.

3. Mention the Job Title:

Any company, organization, or institution is not hiring a single type of profession. It can be offering jobs related to administrative positions, others for accounting positions. Your role as a job seeker is to mention in a subject line to which job offer you are applying. If the job position has a number reference or a symbolized reference, put it in the subject line, for example; Applying for the B1 position. Here B1 refers to a specific job title that a company has offered. You can also read;

Essential Elements Of Receptionist Cover Letter

4. Categorize your Email:

A subject line classifies your email. It puts your email in a specific category so that the receiver knows what all is about. It can be a follow-up mail, a thank you an email, application letter email etc. The nature of your email content lurks in the subject line. You cannot put there; a Thank you email, while the material is a Follow-up. Be specific, please! You can customize your Gmail, following these steps;

Add or remove inbox categories & tabs in Gmail

5. Be Specific and Concise:

A subject line does not exceed 30 characters. It is a moderate space, confined to relevant information. The shorter you craft a subject line, the more specific it can be, especially for the recipient to respond to you. Therefore, don't overpass your limits while writing a subject line. 

6. Make a Final Decision:

Remember, once you send an email, you don't have a huge occasion to step back or to delete it. You have a few minutes to remove your email, in case you find it inappropriate. For example, you cannot change a subject line or delete it after 12hrs of sending an email. Therefore, you need to proofread your subject line, including your content. If you are still hesitant about sending your email, save it in your draft, and once you feel ready, send it. Do you regret deleting your email? Here is how to get it back:

Recover Deleted Emails from Outlook, Gmail, Yahoo, Hotmail Mail Messages

These were the 6 fundamental tips for writing a subject line. Now, let's see what to avoid and what ruins your email state:

1.Over Dramatic Subject Lines:

Some email senders choose to write "very urgent," "top secret," "open me," or "read me." Sentences, like these, sound very dramatic, ambiguous, and of course, nonprofessional. A job seeker should not use these tips to grab the receiver's attention. Even if the matter is severe and dangerous, these phrases will not give importance or emphasis to your email. Employers would not prioritize your email by seeing these subject lines. They would not take it seriously. Follow 

  25 Tips for Perfecting Your Email Etiquette

2. Long Subject Lines:

As we said before, a subject line does not exceed a certain number of characters. Putting too much information in a subject line does not positively promote your content. Moreover, it can be deleted.

3. Direct Copy-Paste:

Copy-pasting is an excellent method to earn time. However, you cannot blindly rely on copy-pasting all the time, especially when it comes to sending an email or choosing a subject line. Some job seekers regret copy-pasting a subject line, as they later discovered that it was not equivalent to their content. All you need to do is following the example in the section below:

Subject line Examples:

• Application for (job title/ or announcement's reference)
• Resume-Your Name
• Rescheduling an Interview-Your Name
• Job title ( example: Administrative Assistant Job)-Your Name.
• Teacher's Resume

You can also read; How to Write Work Experience in a Resume?

Subject line + a Sample Email Including a Resume to an HR Employer:

Subject: An HR Assistant Resume

Dear Mr. ( your employer's Name), 

I'm sending this email to my application as an HR assistant. I already filled up a form online. Due to some network problems, I couldn't find valid my application. Therefore I am writing this regarding the open HR assistant position. I already have 3-year experience in the field of administrative work. I also attached a resume with this email, which includes my skills and Qualifications. I invite you to check it. I hope that you notice my resume and consider my application.

I am waiting forward to seeing a response from you, including a job interview invitation. I am available at ( your email + phone number).

Thanks in advance for your consideration.

Sincerely, 

Your Name,

Contact information.

This was all about subject line writing tips and examples for fresh graduates and job seekers. If you want more resume-related articles, log into Fratres, and choose the article category that includes the guidelines you want. These entire articles are free, without any annoying pop-up ads. So enjoy reading them during your quarantine!